How do I set up vehicle maintenance reminders?

Go to Settings›Vehicle Tracking›Maintenance & Reminders›Schedule Maintenance and click + Add New. Schedule a service by date, miles or engine hours, and choose who gets reminded before it's due.

Create a maintenance schedule

1. Go to Settings›Vehicle Tracking›Maintenance & Reminders›Schedule Maintenance.

2. Click + Add New.

   

3. Fill in the general information:

   • Vehicle ID/Name (required): search by name or ID.
   • Service Type (required): for example, oil change. New service types you type are saved to the dropdown for next time.
   • Email Users: who receives reminders. Tick specific users or select all.
   • Show In Popup: turn on to show the reminder when those users log in.

4. Choose how the service is scheduled:

   • By Date: set the Due Date (required). Check Reoccur Every to repeat weekly, monthly or yearly. Check Reminder and enter how many days before to send it.
   • By Miles: the vehicle's Current mileage is shown. Enter the Due mileage (required). Check Recur Every to repeat after a set number of miles. Check Reminder and enter how many miles before to send it.
   • By Engine Hours: the vehicle's Current engine hours are shown. Enter the Due hours (required). Check Recur Every to repeat after a set number of hours. Check Reminder and enter how many hours before to send it.

   

   

   

5. Click Save. The schedule appears in the maintenance list.

Shortcut: in the Vehicles list, the three-dot menu next to an active vehicle also lets you set or log maintenance for it.

Edit or delete a schedule

• Edit: click the schedule's row, make changes, click Save.

• Delete: check the box next to one or more schedules (or the header box for all), click Delete, then OK. Deleting is permanent and may affect reminders.

Reading the schedule list

Click a column header to sort, use the search bar to filter, and show 25, 50 or 100 per page.

Common questions