How do I log fuel receipts?

Go to Settings›Vehicle Tracking›Fuel Receipts, click Actions and choose + Add Fuel Receipt Manually. Logged receipts help you track fuel costs and produce accurate reports.

Add a receipt

1. Go to Settings›Vehicle Tracking›Fuel Receipts.

   

2. Click Actions›+ Add Fuel Receipt Manually.

3. Fill in the receipt details. Required fields:

   • Date: MM/DD/YY, or use the calendar.
   • Driver: the employee who was driving.
   • Vehicle: search by name or ID.
   • Fuel Type: the IFTA fuel type.
   • State: the IFTA jurisdiction where fuel was bought.
   • Fuel Quantity: gallons or liters, from the receipt.

4. Add the optional details if you have them: Cost, Vendor (station name), Address, Receipt Number, PO Number and Fuel Card Number.

5. Click Save. The receipt appears in the list.

Edit or delete a receipt

Click the three-dot menu next to the receipt and select Edit (make changes, click Save) or Delete.

Find receipts

• By date: type a date or range and click Apply, or open the date picker and choose a preset (today, this or last week, month or quarter) or a custom start and end date, then Apply.

• Sort: click any column header, such as date, vehicle or fuel cost.

• Page size: show 15, 25 or 50 receipts per page.

The list shows date, driver, vehicle, IFTA fuel type and jurisdiction, quantity, cost, vendor and address, receipt number, PO number and fuel card number.

Common questions